Sage Timberline Office a.k.a. Sage 300 Construction and Real Estate allows construction and real estate firms an opportunity to streamline workflow and processes between departments to improve accounting efficiencies. This blog will provide a brief overview of the Accounts Payable module.
The Accounts Payable module allows you to track vendor contact information and up to 250 user-defined data fields to track additional information. The address book feature can be used to store addresses, faxes, phone numbers, etc. 1099 information can be tracked here in addition to general liability, workers’ compensation and automobile insurance. You can also indicate which vendors are subject to 1099 reporting.
Invoice entry is very easy in this module. Invoices can be distributed between multiple jobs, cost codes, categories and general ledger accounts. Invoices can be entered and paid for future periods. Invoices can also be put on hold during invoice entry until you want to release funds to pay off the invoice. Invoices can be forced to control the maximum payment amount. New vendors and remit-to locations can be entered when entering an invoice. The invoice entry screen can be modified to fit your company’s needs.
Using the inquiry option, you can drill down and obtain any level of detail desired like vendor’s transactions and payments in Vendor Activity to the originating transactions and payments. Columns can be edited and inserted as desired. Conditions can be applied to display only the information you want to see and can be printed in the same view. Modify any of the more than 100 inquiries, or create new inquiries in Inquiry Designer.
When you void a check, you have an option to reinstate the associated invoices to cut a new check or to pay at a later time. Invoices can be changed or deleted even after they have been posted in the system. Manual and quick checks can be printed easily from the tasks section.
Invoices and other transactions can be imported from other programs and files can be attached like scanned images of checks or invoices for future reference to eliminate paper files. Recurring invoices can be set up for invoices paid on a regular basis and automatic reminders can be set up to remind staff to process recurring payables.
The Accounts Payable module has about 500 reports that can be modified or new reports can be created as desired. Some popular reports that can be generated such as check register, posting journals, vendor transactions, etc.
The Accounts Payable allows for easy and accurate invoice tracking to ensure efficient cash flow and manage vendor information.Written by: Annie Terracciano TGG Accounting